PART I: ABOUT THE REGISTRAR’S OFFICE
The Registrar’s Office
The Registrar’s office forms part of the Headmaster’s offices. The Registrar is a senior member of the academic staff. He is supported by the Deputy Registrar, who is responsible for the smooth day-to-day running of the department and is the first point of contact for all admissions enquiries, an Admissions Officer, an Admission’s Manager and a Registrar’s Secretary.
The College’s aim is to maintain full boarding. Admission is based on the combined criteria of academic strength and the ability to contribute in other ways to the cultural, sporting and social life of the school. It remains the College’s ambition, consistent with the Foundation charter and charitable purpose, to broaden the College’s intake to include pupils less able to afford the fees.
Reporting to: The Registrar.
PART II: ROLES AND RESPONSIBILITIES OF THE DEPUTY REGISTRAR
Main Responsibilities
The Deputy Registrar has the following duties, which are not exhaustive and will be the subject of periodic review:
For pupils entering the school in Junior Part (Year 9)
For Sixth Form Entry
For pre-selection tests
Open Days
Assist the Admissions Officer where necessary in the preparation for Open Days. The Deputy Registrar is expected to attend all Open Days.
General
PART III: PERSON SPECIFICATION AND KEY QUALITIES
Person Specification
Candidates should have experience of working as an administrator at senior level and must be a dedicated individual who is thorough, organised and capable of responding effectively and promptly to issues by prioritising tasks. This is a busy office so it is essential that the Deputy Registrar is not easily flustered by concurrent demands on their time. The Deputy Registrar will be the first point of contact for parents and schools, so it is vital that they are an effective communicator at all levels and possesses excellent interpersonal skills.
Computer literacy is essential and the applicant will be expected to have a high level of competence in MS Office. Experience in the school’s database, iSAMS (including report generation) and pupil visas would be an advantage, but is not essential as training will be provided.
Key Qualities
The successful candidate will be/have:
PART IV: BENEFITS, TERMS AND CONDITIONS, AND APPLICATION
Start date
As soon as possible.
Hours of Work
This is a full-time position, 37.5 hours per week, Monday to Friday, 08.30-17.00, with an hour’s lunch break.
Salary
Salary will be £30,000 - £33,000 (gross), according to qualifications and experience. Salary is paid monthly, in arrears, to a nominated back account in 12 equal payments. Salary levels are reviewed on 1 September annually and this appointment will be next reviewed in September 2023.
Induction and Continuous Training and Development
The school is fully committed to the induction, training and development of all our staff, with staff supported to grow and reach their full potential.
We deliver a range of training, run by both our own staff and external providers, varying from highly practical First Aid courses to seminars and learning lunches.
There is an annual cycle of appraisal offering the opportunity to reflect on professional practice and development opportunities.
The school also offers a wide range of apprenticeships supporting staff development and progression.
Probation, Notice Periods
The first four months of employment will be a probationary period. Regular reviews will take place over the probation period with the opportunity to review conduct and performance, discuss progress, identify any areas for action and ensure that there is appropriate guidance and support in place to enable successful completion of the probationary period.
During the probationary period, the notice required by either party to terminate employment will be one week. Once employment is confirmed, the notice period will increase to one month.
Pension and Life Cover
On employment, employees will be auto-enrolled into the College’s pension scheme according to legislative thresholds. Those who are not eligible for auto-enrolment may still elect to join the College’s pension scheme.
Initially, when joining the College’s pension scheme, employees will become a member of the College’s Group Personal Pension Plan (GPP). For this Plan, known as Tier 1, the employee contributes 5% and the employer 3%.
After 9 month’s membership of the Tier 1 plan, employees may opt to join Tier 2, which is also a GPP, where the employee contributes 5% and the employer 9%.
Employees in Tier 1 automatically qualify for a Life Cover of 2 times salary. On entry to Tier 2, Life Cover changes to 4 times salary.
Annual Leave
The College leave year runs from 1 September to 31 August. This position will be entitled to the statutory holiday requirements. These are presently 5.6 weeks. Any Public Bank Holiday occurring during term time is deemed to be a normal working day. All leave must be taken by prior arrangement and must be taken outside of the school’s term times.
Subject to the discretion of the school’s Bursar, a gift may also be given of extra time off during the Christmas period.
Sports Facilities
The school offers all staff free access to its excellent sports facilities, including gym membership, tennis courts and in 2023, a new 25m swimming pool. Exercise classes, including spinning and circuits are also available.
Wider Benefits
Winchester College is situated in the heart of beautiful, historic Winchester. Staff are offered a free tour of the College, with discounted rates available for booking venues within the school’s grounds for hospitality events. On-site car-parking is available and free staff lunches are offered daily during term-time.
Disclosure Check
As Winchester College is an educational establishment, a condition of employment will be that the successful candidate must consent to the school obtaining an Enhanced Level Disclosure Check through the Disclosure and Barring Service (DBS). This will reveal all spent and unspent convictions, warnings, cautions and bind-overs. A policy on the recruitment of ex-offenders is available on the school’s website.
Safeguarding is one of the primary responsibilities of this role. The jobholder is responsible for promoting and safeguarding the welfare of children and young persons for whom they are responsible, or with whom they come into contact with, and will need to adhere to and ensure compliance with the school’s Child Protection and Safeguarding Policy at all times. If, in the course of carrying out the duties of the post, the postholder becomes aware of any actual or potential risks to the safety or welfare of children in the school, they must report any concerns to the school’s Designated Safeguarding Lead or in their absence the Deputy Designated Safeguarding Lead.
References and Other Pre-employment Checks
The appointment will be dependent upon the receipt of a successful medical check and satisfactory references. The College will usually seek references from shortlisted candidates before interview and may approach previous employers for information to verify particular experience or qualifications. At least one referee must be the current or most recent employer. Where applicants are not currently working with children but have done so in the past, one referee must be the person by whom they were most recently employed when working with children.
HOW TO APPLY
If you have any questions about this vacancy or the recruitment process, please email recruitment@wincoll.ac.uk
Closing date for applications: Sunday 15 January 2023.
Interviews are expected to take place on 25 and 26 January 2023.
The school reserves the right to appoint prior to the closing date.
Those wishing for an informal conversation about this role are invited to speak to Andrew Shedden, Registrar, ACS@Wincoll.ac.uk
Data Protection
Winchester College collects and processes relevant personal data as part of its everyday operations and is obliged to process it in accordance with the Data Protection Act 2018. The school is the Data Controller of this data under the Act and is registered with the Information Commissioner’s Office; its registration number is Z5751669.
Any queries about this policy or how personal data is processed by the school should be referred to the Data Protection Liaison Officer.
Winchester College embraces diversity and inclusion in the workplace and is committed to promoting a fair and supportive environment for all our employees. We work hard to create an inclusive culture where different perspectives are recognised, and our staff feel valued for their individuality and share a sense of belonging. Our aim is to reflect the diverse nature of society and of our pupil body. We are seeking to attract a diversity of talent at all levels, so that our pupils understand and benefit from the breadth and depth of such a diverse community. This means recruiting from the widest possible pool of talent.