PART I: THE ROLE AND RESPONSIBILITIES OF THE EXAMINATIONS OFFICER
The Exams Team
The Examinations Officer is ably supported by a wider team including the Exams Administrator, the iSAMS Data Manager and a number of external invigilators.
Role and Responsibilities
The primary role of the Examinations Officer is to oversee the organisation and running of the public examinations at (I)GCSE and in the Sixth Form (A-level). It is an important role, requiring precision and an eye for detail so that the examinations run smoothly and are as stress-free as possible for pupils and staff.
The Examinations Officer acts as the principal point of contact between the School (the exam centre) and Examination Boards, and is, in particular, a conduit between Heads of Department and the Examination Boards.
Responsible to: The Director of Studies
The following summary of duties is intended to assist the Examinations Officer in their respective responsibilities. The successful candidate will be responsible for/able to:
i) Before Examinations
Planning
Entries
Pre-exams
ii) During Examinations
Exam time
(iii) After Examinations
Results and Post-Results
PART II: PERSON SPECIFICATION
The successful candidate will be/have:
Essential Key Qualities
Skills:
Desireable:
PART III: BENEFITS, TERMS AND CONDITIONS, AND APPLICATION
Start Date
The College is looking to make an appointment to start in February 2022.
Salary
Competitive salary, commensurate with qualifications and experience. Salary is paid monthly, in arrears, to a nominated back account in 12 equal payments. Salary levels are reviewed on 1 September annually and this appointment will be next reviewed in September 2022.
Hours of Work
The specific working hours will be as agreed with the Director of Studies, but will be 30 or 37.5 hours per week during term time, with additional working days required during holidays to deal with the processing and analysis of public examination results (these will be by prior agreement with the Director of Studies).
Probation, Notice Periods
The first four months of employment will be a probationary period. During this time, conduct and performance will be reviewed. The College may extend the probationary period if it is deemed to be required. During the probationary period the notice required to terminate employment will be two weeks (by either the employee or employer). If employment is confirmed, the notice period will increase to one full term.
Induction and Continuous Training and Development
The school is fully committed to the induction, training and development of all our staff, with staff supported to grow and reach their full potential.
We deliver a range of training, run by both our own staff and external providers, varying from highly practical First Aid courses to seminars and learning lunches on many aspects of teaching and learning.
There is an annual cycle of appraisal offering the opportunity to reflect on professional practice and development opportunities.
Pension and Life Cover
On employment, employees will be auto-enrolled into the College’s pension scheme according to legislative thresholds. Those who are not eligible for auto-enrolment may still elect to join the College’s pension scheme. Initially, when joining the College’s pension scheme, employees will become a member of the College’s Group Personal Pension Plan (GPP). For this Plan, known as Tier 1, currently the employee contributes 4% and the employer 3%.
After nine months’ membership of the Tier 1 plan employees may opt to join Tier 2, which is also a Group Personal Pension Plan but contribution rates are 5% from the employee and 9% from the College. Employees in Tier 1 automatically qualify for a Life Cover of 2 times salary. On entry to Tier 2 Life Cover changes to 4 times salary.
Annual Leave
The College leave year runs from 1 September to 31 August. All leave must be taken by prior arrangement, and must be taken outside of the school’s term times and away from examination results which are normally at the end of August every year. The successful candidate will be entitled to a pro-rata entitlement of 28 days holiday. Any public holidays falling during term-time will be regarded as a normal working day. Public holidays which fall outside of term time are included within the holiday entitlement.
Sports Facilities
The school offers all staff free access to its sports facilities, including a gym, tennis courts and in early 2023, a new 25m swimming pool. Exercise classes, including spinning and circuits are also offered.
Wider Benefits
Winchester College is situated in the heart of beautiful, historic Winchester. Staff are offered a free tour of the College, with discounted rates available for booking venues within the school’s grounds for hospitality events.
Disclosure Check
As Winchester College is an educational establishment, a condition of employment will be that the successful candidate must consent to the school obtaining an Enhanced Level Disclosure check through the Disclosure and Barring Service. This will reveal all spent and unspent convictions, warnings, cautions and bind-overs. A policy on the recruitment of ex-offenders is available on the school’s website.
Safeguarding is one of the prime responsibilities of this role. The jobholder’s responsibility for promoting and safeguarding the welfare of children and young persons for whom they are responsible, or with whom they come into contact with, will be to adhere to and ensure compliance with the school’s Child Protection and Safeguarding Policy at all times. The Examinations Officer should be conversant with the responsibilities and procedures detailed in this policy and with the Department for Education’s Keeping Children Safe in Education. If, in the course of carrying out the duties of the post, the Examinations Officer becomes aware of any actual or potential risks to the safety or welfare of children in the school, they must report any concerns to the school’s Designated Safeguarding Lead or in their absence the Deputy Designated Safeguarding Lead.
References and Other Pre-employment Checks
The appointment will be dependent on the receipt of a successful medical check and satisfactory references. The College will usually seek references from shortlisted candidates before interview and may approach previous employers for information to verify particular experience or qualifications. At least one referee must be the current or most recent employer. Where applicants are not currently working with children but have done so in the past, one referee must be the person by whom they were most recently employed when working with children.
Data Protection
Winchester College collects and processes relevant personal data as part of its everyday operations and is obliged to process it in accordance with the Data Protection Act 2018. The school is the Data Controller of this data under the Act and is registered with the Information Commissioner’s Office; its registration number is Z5751669
Any queries about this policy or how personal data is processed by the school should be referred to the Data Protection Liaison Officer.