Health and Safety Administrators function at Winchester College provides support to the H&S Manager (HSM), across a broad range areas in order to enable the HSM to focus on leading H&S improvement, providing matter expert advice and ensuring we have the measures in place to reduce risk and encourage safe behaviour, in line with related legislation and good practice. We are currently reorganising our H&S management system to follow HSG 65.
The following summary of duties is not an exhaustive list but is intended to help the successful applicant in their understanding of the breadth of responsibilities expected. These include:
Day to day enquiries – general fielding of phone calls, visits and background information to support H&S Manager. The admin element is essential to the H&S function – there are lots of day-to-day enquiries and required actions that are of a simple fix level, that someone who has a good knowledge of the campus and staffing structure can take care of, leaving the higher-level work to the HSM.
To maintain a record log of occurrences such as Accidents/Incidents/Near miss, including RIDDORs, and to produce KPIs for the same.
Training administration – this is a large and difficult part of the job. It involves agreeing dates for training (not an easy task with diaries), maintaining lists of all personnels H&S training, keeping abreast of new and leaving staff and effect of our provision, monitoring dates for re training. Organising trainers, costs and venues for same and hosting when on site. This involves,
Each course requires room allocation, facilities, catering, diaries, invitations and materials. On the day the room needs setting up if in person training course, liaising with the trainer (escorting), resultant certification admin and maintenance of the First Aid Training Record on Wykehampedia.
Smartlog – Maintenance and administration of the system generally. This will increase as Smartlog becomes our main tool for recording all compliance check and tests. This involves chasing compliance, dealing with quires on the system such as test allocation, type of test, background to checks, content and administration etc. Assistance with formulation of bespoke training modules
H&S inductions – basic introduction, where requested, to compliance heads, support on platforms such as Smartlog, processes, etc., to include meeting and demo of systems; arrangement of update to presentation(s) for:
Ensuring documentation is in date and in line with standard templates and updating where required.
Maintenance of information locations – TEAMS, Smartlog, Works drive/H&S folder, Outlook mailbox.
Maintenance of H&S calendar.
Fire and Department Audit support – comms to all departments requesting documentation relating to audit of their areas, taking enquiries on those docs, arranging department/house audit visits as required.
Hants Fire & Rescue visits – arranging meeting with fire officers.
Arrangements for external auditors to perform department/house fire audits. Arranging visits, introduction and post visit administration of portal for FRA’s.
Providing documentation as requested to external auditors, maintaining audit action log, comms with department compliance heads on any enquiries relating to their audits.
Support with enquiries on H&S compliance checks – clarification of instructions, regularity of checks. Support during ISI inspections
Health Surveillance arrangements – comms to Head of Departments for staff they wish to be included in being tested (audio / vibration / respiratory, etc) during a visit by our HS provider, arrangements for visit, timetabling, comms to staff, catering, management of visit on the day and advice of results to participants.
Projects – e.g. update of Gerda box contents, arrangements for maintenance of defibrillators, ordering replacement parts, centralisation of supply and enquiries replating to units, maintenance, signage and Wykehampedia content.
It is essential that the successful applicant has/is:
It is desirable that the successful applicant has:
As soon as possible
3 days a week, equivalent to 22.5 hours.
The pro-rata salary for this position is £15,500.00 (gross) per annum, depending on qualifications and experience. Salary is paid monthly, in arrears, to a nominated back account in 12 equal payments. Salary levels are reviewed on 1 September annually and this appointment will be next reviewed in September 2025.
The College leave year runs from 1 September to 31 August. This position will be entitled to the statutory holiday requirements. Any Public Bank Holiday occurring during term time is deemed to be a normal working day. All leave must be taken by prior arrangement with the postholder’s line-manager and must be taken outside of the school’s term times.
The first 4 working months of employment will be a probationary period. During this time, conduct and performance will be reviewed. The College may extend the probationary period if it is deemed to be required. During the probationary period the notice required to terminate employment will be one week (by either the employee or employer). Once employment is confirmed, the notice period will increase to one month.
The school is fully committed to the induction, training and development of all our staff, with staff supported to grow and reach their full potential.
We deliver a range of training, run by both our own staff and external providers, varying from highly practical First Aid courses to seminars and learning lunches.
There is an annual cycle of appraisal offering the opportunity to reflect on professional practice and development opportunities.
The school also offers a wide range of apprenticeships supporting staff development and progression.
On employment, employees will be auto-enrolled into the College’s pension scheme according to legislative thresholds. Those who are not eligible for auto-enrolment may still elect to join the College’s pension scheme.
Initially, when joining the College’s pension scheme, employees will become a member of the College’s Group Personal Pension Plan (GPP). For this Plan, known as Tier 1, the employee contributes 5% and the employer 3%.
After 9 month’s membership of the Tier 1 plan, employees may opt to join Tier 2, which is also a GPP, where the employee contributes 5% and the employer 9%.
Employees in Tier 1 automatically qualify for a Life Cover of 2 times salary. On entry to Tier 2, Life Cover changes to 4 times salary.
As Winchester College is an educational establishment, a condition of employment will be that the successful candidate must consent to the school obtaining an Enhanced Level Disclosure Check through the Disclosure and Barring Service (DBS). This will reveal all spent and unspent convictions, warnings, cautions and bind-overs. A policy on the recruitment of ex-offenders is available on the school’s website.
Safeguarding is one of the primary responsibilities of this role. The jobholder is responsible for promoting and safeguarding the welfare of children and young persons for whom they are responsible, or with whom they come into contact with, and will need to adhere to and ensure compliance with the school’s Child Protection and Safeguarding Policy at all times. A Teacher of Classics should be conversant with the responsibilities and procedures detailed in this policy and with the Department for Education’s Keeping Children Safe in Education. If, in the course of carrying out the duties of the post, the Teacher of Classics becomes aware of any actual or potential risks to the safety or welfare of children in the school, they must report any concerns to the school’s Designated Safeguarding Lead or in their absence the Deputy Designated Safeguarding Lead.
The appointment will be dependent upon the receipt of a successful medical check and satisfactory references. The College will usually seek references from shortlisted candidates before interview and may approach previous employers for information to verify particular experience or qualifications. At least one referee must be the current or most recent employer. Where applicants are not currently working with children but have done so in the past, one referee must be the person by whom they were most recently employed when working with children.
If you have any questions about this vacancy or the recruitment process, please email recruitment@wincoll.ac.uk.
Only applications completed on the school website will be accepted.
Closing date for applications: 11.59pm Wednesday 2nd April 2025.
Please note that applications will be dealt with as they arrive. Winchester College reserves the right to appoint prior to the closing date.
Further information about the school can be found at www.winchestercollege.org.
Winchester College collects and processes relevant personal data as part of its everyday operations and is obliged to process it in accordance with the General Data Protection Regulation and Data Act 2018. The school is the Data Controller of this data under the Act and is registered with the Information Commissioner's Office. Its registration number is Z5751669.
If you have any queries or comments about this policy or how personal data is processed by the school, please contact the Bursar and his team by emailing: dataprotection@wincoll.ac.uk or by writing to: Data Protection, The Bursary, Winchester College, College Street, Winchester, SO23 9NA.
Winchester College was a pioneering institution when it was founded in 1382 and continues to be a global leader in education today. Renowned for its intellectual excellence and impressive academic record, Winchester is sought after for its combination of superb teaching, outstanding pastoral care, and an exceptional breadth of sports and other activities.
Winchester currently has 735 pupils from Junior Part (Year 9) to Sixth Book (Years 12 and 13). The majority of these pupils are boarders, with around day pupils (boys and girls) in each year in Sixth Book. The first girl boarders will join in 2026.
At all levels Winchester encourages pupils to look beyond the curriculum. We are famous for Div, our unique programme of cultural studies which promotes independence and flexibility of mind and offers an excellent preparation for university study. In these lessons, pupils engage in wide-ranging inquiry across disciplinary lines, from English Literature to Ancient History to the History of Science.
Pupils in the Sixth Form study linear A-level courses and will ordinarily study three A-level subjects and Div, with the option of Extended Project Qualification (EPQ). Linear A-levels are complemented by the flexibility of both Div and the EPQ where pupils are able to explore their cross-curricular research interests more deeply.
Music has been central to life at Winchester ever since its foundation, and the school is unique in having maintained its Choral Foundation to the present day. The Music Department is now one of the leading departments in the country and offers outstanding opportunities to all.
Sport is a major part of Winchester life, supported by the recent opening of a state-of-the-art Sports Centre. There are many fixtures against other schools and excellent facilities allow all pupils to enjoy and participate in a variety of sports and enable the most talented and driven pupils to train and compete at the highest level.
Much energy is also invested in the Combined Cadet Force, the Duke of Edinburgh Award Scheme, Community Service, and in links with local primary and secondary maintained schools. This commitment provides pupils with many opportunities to work for the benefit of others, inside and outside the classroom, developing the knowledge and skills, and the rights and responsibilities, which will enable them to grow into valuable and productive members of society.
Pupils eat all meals in their boarding houses, talking with their Housemaster/mistress, and interacting with friends, visitors and teachers. We believe that conversational ability, developed both inside and outside the community, equips pupils to talk to anyone, about anything, in practically any situation. This unparalleled combination attracts pupils from across the world, making Winchester a truly international and diverse community which celebrates every pupil’s individuality, passions and potential.
Winchester College is committed to maintaining the Founder’s original intention of offering an outstanding education to any pupil who would benefit from it, regardless of their financial circumstances, and many of the pupils in the College are being helped financially through the school with substantial bursaries.
Winchester College is committed to providing a respectful and inclusive workplace and a fair and supportive environment for all. We attract staff with a diverse range of backgrounds, experiences and perspectives, and we work hard to recruit from the widest possible pool of talent, believing that this is for the benefit of our pupils and every member of our community.
Sustainability: You can learn more about our goal of creating a more sustainable school here.