Job profile

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Job details

Job reference: WREQ000492
Date posted: 23/08/2021
Application closing date: 07/09/2021
Location: Blank
Salary: Competitive
Package: Generous benefits package
Contractual hours: Blank
Basis: Blank
Job category/type: Blank
Attachments: Blank

Job description

The Role

The Capital Projects Director is a unique role that offers the successful candidate an opportunity to leave their mark on our historic landscape. This role is an exciting opportunity to shape and deliver a range of projects over the next five to ten years. The aim is to benefit both the College and the experience of all its pupils. You will play a key role in implementing the strategic development of the School.

You will work closely with the Estates Bursar to ensure the successful delivery of new build projects within the College’s estate development plan (EDP), including the Master Plan. You will also take full project-management responsibility for the College’s capital development and construction programme. You will also be responsible for working within agreed financial parameters. The successful candidate will report directly and regularly to the Bursar in the first instance and the relevant Governing Body Committees as are considered appropriate.

This job description reflects the core activities of the role, which is also subject to change as the department and the post holder develop. The College expects that the post holder will recognise this and will adopt a flexible approach to work. In addition, the post holder may undertake such other duties within the scope of the role as may be required by the line manager.

Summary of responsibilities

The Capital Projects Director will be responsible for the planning, designing and implementing the College’s major capital projects.

The Governing Body has started a significant development programme that envisages around £50 million investment over the next three to five years. The focus of the development programme is the expansion of boarding houses and other new buildings. You will lead this programme and be responsible for its implementation.

You will play an active part in College life and ensure good working relationships amongst all staff. You will promote the reputation of the College and make sure that dealings with the parents, pupils, employees and the wider community are courteous and constructive.

Main duties and responsibilities:

Be responsible for strategic development, operation delivery, performance standards and regulatory compliance concerning the capital development and construction programme, generally managed through contractors.

Simultaneously manage multiple projects across the estate, including the supervision of site-wide logistics for all capital projects. You will manage each project by liaising closely with the COO and Estates Bursar.

Provide expert advice and consultancy support to the Project Board, including relevant management information and performance reports for the Warden and Fellows (Governors).

To manage the projects of all operations and maintain cost controls by determining an overall programme of works (including design, procurement, construction and commissioning).

Commission feasibility studies and prepare project briefs, ensuring that they reflect and demonstrate an understanding of the strategic priority of each project.

Outline a brief for each project and ensure it is coordinated and communicated with the relevant staff within the school. You will also need to define the necessary detail to provide a full briefing to the design team, and that the facility fully meets the needs of the school.

Whilst liaising with the Estate Bursar, you will ensure full coordination of design and specifications with the maintenance requirements and procedures of the school.

Select, appoint and manage consultants and conduct the process of contractor pre-qualification, selection and appointment. You will devise realistic targets and the requisite control systems, monitor progress and chair project team meetings.

Take responsibility for producing and managing project briefs, risk registers, project programmes and project budgets, with support from external consultants as necessary.

Oversee design development to ensure compliance with the brief, monitoring build-ability, technical design and quality, with the support of external consultants and through regular meetings with the design team and liaison with the planning authority, Conservation Officer etc.

Deliver high standards of quality and drive, having a ‘right first-time' culture.

In conjunction with the Estate Bursar, you will need to ensure that all planned works are efficiently coordinated with the capital construction programme (and forthcoming Estate Development Plan).

You will cooperate with the design team to arrange all operational tests and full commissioning on completion. You will also ensure the design team undertake the timely issue of Practical Completion (PC) and accept handover on behalf of the College.

During the Defects Liability Period, you will need to ensure the design team carry out appropriate inspections and arrange defects that suit the College timetable.

The expiry of the Defects Liability Period ensures the design team carry out a final inspection for and notify the contractor of any defects requiring attention before release of retentions.

Liaise with the Estates Bursar to ensure the handover procedures and training are received at PC and/or End of Defects for the transference of the building to Estates for onward care and maintenance.

Chair and execute the lessons learnt during specific projects to ensure continuous development of practice and procedure.

Maintain and develop effective working relationships with all stakeholders to ensure an integrated approach to the delivery of capital projects.

Monitor and manage financial performance against targets and forecast annual outcomes. You will need to take appropriate corrective action where required, in liaison with relevant stakeholders.

Prepare for financial updates and cashflows regularly to the Bursar, Project Team, and Estates Committee.

Interpret and comply with building and planning legislation, regulation and best proactive guidance, seeking advice from external consultants as required.

Ensure that risks relevant to all capital projects are assessed, prioritised and addressed appropriately, with the Project Team and Fellows being appraised as necessary.

Ensure all contractors that operate on-site are fully compliant with the College’s Safeguarding and Health and Safety requirements and organise the relevant handovers Along with programmes of staff training, planned maintenance and facilities management.

Ensure the College complies with relevant Health and Safety legislation in respect of all works connected to capital development/construction and is accountable for all other related legislation and regulatory compliance (including maintaining supporting evidence/records).

In support of the Estates Bursar, you will carry out equivalent duties and responsibilities for the Winchester College Estate Development Plan.

Person Specification – Capital Projects Director

All staff are expected to conduct themselves in line with the College’s values.

Postholders/candidates will be expected to demonstrate the following:

Qualifications, Education and Training

Essential

An RICS and/or MAPM qualification; and or RIBA

Educated to degree level

Knowledge and experience

Extensive experience in successfully delivering complex and capital building (and new build) projects, on time and within budget.

Demonstrate experience in financial and budget management.

You will have proven successful leadership experience in a senior position, managing, organising and motivating multi-disciplinary teams, including successfully managing change.

You will have a proven ability to chair meetings (both orally and with high quality written reports).

Extensive experience and knowledge of contract and tender procedures.

Substantial experience in managing contracts and contractors from tender through to building handover.

Strong working knowledge of health and safety legislation within the context of capital project developments.

Previous experience of working within an educational setting is highly desirable but not essential.

Advanced IT skills with the ability to use and manage ICT systems and resources effectively.

Skills and abilities

Essential

Excellent communication, both in writing and orally. You inspire trust and get the best out of people.

Able to formulate ideas and solutions and present them effectively at board level.

High-level decision-making skills.

Able to persuade, negotiate and influence others.

Able to work under pressure, manage competing priorities and producing and delivering pragmatic solutions.

Able to respond flexibly and adapt to changing and challenging circumstances.

Able and willing to embed the College’s values in all aspects of day to day operations.

Personal attributes

Diplomatic, tactful and open-minded

Able to work collaboratively.

Confident and firm when required. You will be willing and able to make difficult decisions.

Lead by example to set high standards.

Committed to continuous self-development.

Terms of Service

Start date

We are looking to appoint as soon as possible.

Salary

Competitive rates of pay. Salary levels are reviewed on 1st September 2021 annually.

Holidays

The College leave year runs from 1 September to 31 August. This position will be entitled to the statutory holiday requirements. These are presently 28 days. Any Public Bank Holiday occurring during term time is deemed to be a normal working day. Holidays may not be taken during the school’s term-times, nor within the week either side of those dates.

All leave must be taken by prior arrangement with the designated line manager and should be given with four weeks’ notice. No bookings should be made until written approval has been obtained.

Probation and Notice Periods

The first four months of employment will be a probationary period. During this time, conduct and performance will be reviewed. The College may extend the probationary period if it is deemed to be required. During the probationary period the notice required to terminate employment will be one week (by either the employee or employer). The notice will increase upon the successful completion of the probationary period.

Pension and Life Cover

After three months’ employment, employees will be auto-enrolled into the College’s pension scheme according to legislative thresholds. Those who are not eligible for auto-enrolment may still elect to join the College’s pension scheme. Initially, when joining the College’s pension scheme, employees will become a member of the College’s Group Personal Pension Plan (GPP). For this Plan, known as Tier 1, currently the employee contributes 5% and the employer 3%.

After nine months’ membership of the Tier 1 plan employees may opt to join Tier 2, which is also a Group Personal Pension Plan but contribution rates are 5% from the employee and 9% from the College.

Employees in Tier 1 automatically qualify for a Life Cover of 2 times salary. On entry to Tier 2 Life Cover changes to 4 times salary.

Enhanced Disclosure and other Pre-employment checks

Winchester College is committed to safeguarding the welfare of children at the school. Therefore, this appointment will be subject to a successful check at Enhanced level by the Disclosure and Barring Service (DBS). This will provide details of convictions, reprimands, warnings, cautions and bind overs according to DBS filtering guidance. A policy on the recruitment of ex-offenders, and information about DBS filtering, is available upon request from the HR Department if required. The college may approach previous employers to seek relevant experience or qualifications, in addition to obtaining references provided by the candidate.

Data Protection Statement

Winchester College collects and processes relevant personal data as part of its everyday operations and is obliged to process it in accordance with the Data Protection Act 2018.

The school is the Data Controller of this data under the Act and is registered with the Information Commissioner's Office; its registration number is Z5751669.

Any queries about this policy or how personal data is processed by the school should be referred to the Data Protection Liaison Officer.

Job title

Capital Projects Director

Job reference

WREQ000492

Date posted

23/08/2021

Application closing date

07/09/2021

Location

Blank

Salary

Competitive

Package

Generous benefits package

Contractual hours

Blank

Basis

Blank

Job category/type

Blank

Attachments

Blank

Job description

The Role

Summary of responsibilities

The Capital Projects Director will be responsible for the planning, designing and implementing the College’s major capital projects.

Main duties and responsibilities:

Be responsible for strategic development, operation delivery, performance standards and regulatory compliance concerning the capital development and construction programme, generally managed through contractors.

Simultaneously manage multiple projects across the estate, including the supervision of site-wide logistics for all capital projects. You will manage each project by liaising closely with the COO and Estates Bursar.

Provide expert advice and consultancy support to the Project Board, including relevant management information and performance reports for the Warden and Fellows (Governors).

To manage the projects of all operations and maintain cost controls by determining an overall programme of works (including design, procurement, construction and commissioning).

Commission feasibility studies and prepare project briefs, ensuring that they reflect and demonstrate an understanding of the strategic priority of each project.

Outline a brief for each project and ensure it is coordinated and communicated with the relevant staff within the school. You will also need to define the necessary detail to provide a full briefing to the design team, and that the facility fully meets the needs of the school.

Whilst liaising with the Estate Bursar, you will ensure full coordination of design and specifications with the maintenance requirements and procedures of the school.

Select, appoint and manage consultants and conduct the process of contractor pre-qualification, selection and appointment. You will devise realistic targets and the requisite control systems, monitor progress and chair project team meetings.

Take responsibility for producing and managing project briefs, risk registers, project programmes and project budgets, with support from external consultants as necessary.

Oversee design development to ensure compliance with the brief, monitoring build-ability, technical design and quality, with the support of external consultants and through regular meetings with the design team and liaison with the planning authority, Conservation Officer etc.

Deliver high standards of quality and drive, having a ‘right first-time' culture.

In conjunction with the Estate Bursar, you will need to ensure that all planned works are efficiently coordinated with the capital construction programme (and forthcoming Estate Development Plan).

You will cooperate with the design team to arrange all operational tests and full commissioning on completion. You will also ensure the design team undertake the timely issue of Practical Completion (PC) and accept handover on behalf of the College.

During the Defects Liability Period, you will need to ensure the design team carry out appropriate inspections and arrange defects that suit the College timetable.

The expiry of the Defects Liability Period ensures the design team carry out a final inspection for and notify the contractor of any defects requiring attention before release of retentions.

Liaise with the Estates Bursar to ensure the handover procedures and training are received at PC and/or End of Defects for the transference of the building to Estates for onward care and maintenance.

Chair and execute the lessons learnt during specific projects to ensure continuous development of practice and procedure.

Maintain and develop effective working relationships with all stakeholders to ensure an integrated approach to the delivery of capital projects.

Monitor and manage financial performance against targets and forecast annual outcomes. You will need to take appropriate corrective action where required, in liaison with relevant stakeholders.

Prepare for financial updates and cashflows regularly to the Bursar, Project Team, and Estates Committee.

Interpret and comply with building and planning legislation, regulation and best proactive guidance, seeking advice from external consultants as required.

Ensure that risks relevant to all capital projects are assessed, prioritised and addressed appropriately, with the Project Team and Fellows being appraised as necessary.

Ensure all contractors that operate on-site are fully compliant with the College’s Safeguarding and Health and Safety requirements and organise the relevant handovers Along with programmes of staff training, planned maintenance and facilities management.

Ensure the College complies with relevant Health and Safety legislation in respect of all works connected to capital development/construction and is accountable for all other related legislation and regulatory compliance (including maintaining supporting evidence/records).

In support of the Estates Bursar, you will carry out equivalent duties and responsibilities for the Winchester College Estate Development Plan.

Person Specification – Capital Projects Director

All staff are expected to conduct themselves in line with the College’s values.

Postholders/candidates will be expected to demonstrate the following:

Qualifications, Education and Training

Essential

An RICS and/or MAPM qualification; and or RIBA

Educated to degree level

Knowledge and experience

Extensive experience in successfully delivering complex and capital building (and new build) projects, on time and within budget.

Demonstrate experience in financial and budget management.

You will have proven successful leadership experience in a senior position, managing, organising and motivating multi-disciplinary teams, including successfully managing change.

You will have a proven ability to chair meetings (both orally and with high quality written reports).

Extensive experience and knowledge of contract and tender procedures.

Substantial experience in managing contracts and contractors from tender through to building handover.

Strong working knowledge of health and safety legislation within the context of capital project developments.

Previous experience of working within an educational setting is highly desirable but not essential.

Advanced IT skills with the ability to use and manage ICT systems and resources effectively.

Skills and abilities

Essential

Excellent communication, both in writing and orally. You inspire trust and get the best out of people.

Able to formulate ideas and solutions and present them effectively at board level.

High-level decision-making skills.

Able to persuade, negotiate and influence others.

Able to work under pressure, manage competing priorities and producing and delivering pragmatic solutions.

Able to respond flexibly and adapt to changing and challenging circumstances.

Able and willing to embed the College’s values in all aspects of day to day operations.

Personal attributes

Diplomatic, tactful and open-minded

Able to work collaboratively.

Confident and firm when required. You will be willing and able to make difficult decisions.

Lead by example to set high standards.

Committed to continuous self-development.

Terms of Service

Start date

We are looking to appoint as soon as possible.

Salary

Competitive rates of pay. Salary levels are reviewed on 1st September 2021 annually.

Holidays

All leave must be taken by prior arrangement with the designated line manager and should be given with four weeks’ notice. No bookings should be made until written approval has been obtained.

Probation and Notice Periods

Pension and Life Cover

Employees in Tier 1 automatically qualify for a Life Cover of 2 times salary. On entry to Tier 2 Life Cover changes to 4 times salary.

Enhanced Disclosure and other Pre-employment checks

Data Protection Statement

Winchester College collects and processes relevant personal data as part of its everyday operations and is obliged to process it in accordance with the Data Protection Act 2018.

The school is the Data Controller of this data under the Act and is registered with the Information Commissioner's Office; its registration number is Z5751669.

Any queries about this policy or how personal data is processed by the school should be referred to the Data Protection Liaison Officer.