Job profile

PART I: ROLES AND RESPONSIBILITIES OF THE EXAM INVIGILATOR

Key Responsibilities

The following summary of duties is not an exhaustive list, but is intended to help the successful applicant in their understanding of the breadth of responsibilities expected. These include:

To support the Examinations Officer with the day-to-day operation of the Examination venues, which may include:

• Assisting with setting up the examination room by laying out stationery, equipment and examination papers in accordance with strict procedures;

• Assisting candidates prior to the start of examinations by directing them to their seats and advising them about the examination room regulations;

• Ensuring that candidates do not talk once inside the examination room;

• Maintaining the integrity of the exams;

• Invigilation during examinations, dealing with queries raised by candidates and dealing with examination irregularities, if they occur, in accordance with strict procedure;

• Accompanying candidates outside the exam venue when they take rest breaks;

• Checking the attendance register;

• Recording details of late arrivals;

• As required, escorting candidates to and from venues during the examinations and supervising candidates whilst outside the venues;

• Collecting and collating scripts at the end of the examination in accordance with strict procedures;

• Helping to print out typed exam scripts for candidates who have the use of a WP as their access arrangement;

• Supervising candidates leaving the examination rooms, ensuring that candidates do not remove stationery or equipment from the room and ensuring that candidates leave in an orderly and quiet manner; and

• Help with isolation when candidates have exam clashes.

To assist the Examinations Officer with other examination processes. This may include:

• Assisting with the counting of examination papers, stationery, equipment prior to the examinations and delivery to and from examination rooms;

• Delivering laptops to exam venues and packing away after the exam;

• Assisting with preparation of seating plans and access arrangements.

PART II: PERSON SPECIFICATION AND KEY QUALITIES

Essential criteria for the Exam Invigilator position

• Effective oral and written skills;

• Numeracy skills;

• Accuracy and attention to detail and strict time keeping;
• Flexible approach to work;

• Ability to build effective relationships with both teachers and candidates;

• Ability to work under pressure and scrutiny;

• Ability to work to tight deadlines;

• Ability to work well in a team; and

• A commitment to promoting and embedding an inclusive culture, with equality of opportunity for all.

Desirable criteria for the Exam Invigilator position

• Experience of working or studying in higher education; and

• An understanding of exam processes.

PART III: BENEFITS, TERMS AND CONDITIONS, AND APPLICATION

Hours of Work

Exam Invigilators hours of work will vary according to the exams timetable. The role is for part time 10 weeks (when exams are running). It may be necessary to work out of these normal hours.

Salary

Exam Invigilators will be paid only for hours worked.  The current rate of pay is £12.01 per hour excluding holiday pay. Exam Invigilators are required to complete a timesheet for all hours worked. Salaries are paid monthly to a nominated bank account that must be in the name of the post-holder.

Pay levels are reviewed in September annually; the next review for this post will be 1 September 2025.

Induction and Continuous Training and Development

The school is fully committed to the induction, training and development of all our staff, with staff supported to grow and reach their full potential.

We deliver a range of training, run by both our own staff and external providers, varying from highly practical First Aid courses to seminars and learning lunches on many aspects of teaching and learning. 

There is an annual cycle of appraisal offering the opportunity to reflect on professional practice and development opportunities.

The school also offers a wide range of apprenticeships supporting staff development and progression. 

Pension and Life Cover

On employment, employees will be auto-enrolled into the College’s pension scheme according to legislative thresholds.  Those who are not eligible for auto-enrolment may still elect to join the College’s pension scheme. 

Initially, when joining the College’s pension scheme, employees will become a member of the College’s Group Personal Pension Plan (GPP).  For this Plan, known as Tier 1, the employee contributes 4% and the employer 3%.

After 9 month’s membership of the Tier 1 plan, employees may opt to join Tier 2, which is also a GPP, where the employee contributes 5% and the employer 9%. 

Employees in Tier 1 automatically qualify for a Life Cover of 2 times salary. On entry to Tier 2, Life Cover changes to 4 times salary.

Annual Leave

It is recognised that Exam Invigilators may be away at any time during the year; they are asked to give the Exams Office as much notice as possible of planned absences of more than one week in order that the rota can be compiled and agreed in good time.

Wider Benefits

• Free staff lunches during term time.

• Access to Staff Counsellor.

• Use of sports facilities, including gym membership, tennis courts and in 2025, a new 25m swimming pool. Exercise classes, including spinning and circuits are also available.

• Tour of the College, with discounted rates available for booking venues within the school’s grounds for hospitality events.

• Cycle to work scheme.

• Free access to an ongoing cycle of cultural, musical, theatrical and sporting talks and events.

• Employee Referral Scheme, with a reward of up to £250 for staff (subject to scheme conditions).

• Free Library membership with access to a range of online journals and magazines.

Disclosure Check

As Winchester College is an educational establishment, a condition of employment will be that the successful candidate must consent to the school obtaining an Enhanced Level Disclosure Check through the Disclosure and Barring Service (DBS). This will reveal all spent and unspent convictions, warnings, cautions and bind-overs. A policy on the recruitment of ex-offenders is available on the school’s website.

Safeguarding is one of the primary responsibilities of this role. The jobholder is responsible for promoting and safeguarding the welfare of children and young persons for whom they are responsible, or with whom they come into contact with, and will need to adhere to and ensure compliance with the school’s Child Protection and Safeguarding Policy at all times. The postholder should be conversant with the responsibilities and procedures detailed in this policy and with the Department for Education’s Keeping Children Safe in Education. If, in the course of carrying out the duties of the post, the postholder becomes aware of any actual or potential risks to the safety or welfare of children in the school, they must report any concerns to the school’s Designated Safeguarding Lead, or in their absence, the Deputy Designated Safeguarding Leads. 

References and Other Pre-employment Checks

The appointment will be dependent upon the receipt of a successful medical check and satisfactory references. The College will usually seek references from shortlisted candidates before interview and may approach previous employers for information to verify particular experience or qualifications. At least one referee must be the current or most recent employer. Where applicants are not currently working with children but have done so in the past, one referee must be the person by whom they were most recently employed when working with children. 

HOW TO APPLY

If you have any questions about this vacancy or the recruitment process, please email recruitment@wincoll.ac.uk .  

Please note that applications will be dealt with as they arrive. Winchester College reserves the right to appoint before the deadline passes.

Closing date for applications: Noon on Wednesday 22nd January 2025.

Full details about the school may be found at www.winchestercollege.org .

Those wishing for an informal conversation about this role are invited to contact Pippa Fordham, Exams Officer, pf@wincoll.ac.uk .

Diversity and Inclusion

We embrace diversity and inclusion in the workplace and are committed to promoting a fair and supportive environment for all our employees. We are keen to welcome applications from all applicants that feel that they meet the requirements of the role, regardless of their background and culture.

Data Protection

Winchester College collects and processes relevant personal data as part of its everyday operations and is obliged to process it in accordance with the General Data Protection Regulation and Data Act 2018. The school is the Data Controller of this data under the Act and is registered with the Information Commissioner's Office. Its registration number is Z5751669.

If you have any queries or comments about this policy or how personal data is processed by the school, please contact the Bursar and his team by emailing: dataprotection@wincoll.ac.uk or by writing to: Data Protection, The Bursary, Winchester College, College Street, Winchester, SO23 9NA.

PART IV: ABOUT WINCHESTER COLLEGE

In February 2021, Winchester announced a bold new vision and a significant programme of change. ‘Winchester College in the 21^st Century’ describes the School’s ambitions for its future and heralds the start of an exciting new phase in Winchester’s development.

Winchester was a pioneering institution when it was founded in 1382 and this new vision will ensure the School continues to be a leader and influencer of great education on the modern global stage. The commitment to provide an intellectual education of exceptional quality and breadth remains unaltered, as do the values which have underpinned Winchester since its foundation. ‘Winchester College in the 21^st Century’ will build on these strengths and bring multiple benefits to current and future generations of Wykehamists.

Winchester currently has 700 pupils. Over time, the School plans to admit each year a minimum of 30 day pupils into the Sixth Form (of whom roughly half will be girls) and up to 50 girl boarders. The School will be some 850 pupils, roughly the same as Rugby and Harrow, but smaller than Sevenoaks, Oundle, Wellington and Eton. The number of pupils boarding at the College will remain the same.

The new vision for Winchester includes the following significant changes:

Increasing Access

• The admission of girls and day pupils into the Sixth Form. The College has welcomed day pupils, both girls and boys, into the Sixth Form from September 2022, and it is anticipated that the first girl boarders will join in 2026.

Academically, Winchester is among the very best schools in the country and is sought after for its combination of superb teaching, pastoral care, sports and activities.

At all levels Winchester encourages pupils to look beyond the curriculum. Div is our unique programme of general cultural studies and offers an excellent preparation for university study. In these lessons, pupils engage with a wide range of subjects, from English Literature to Ancient History to the History of Science.

Pupils in the Sixth Form study linear A-level courses and will ordinarily study three A-level subjects and an Extended Project Qualification (EPQ) alongside Div. Linear A-levels are complemented by the flexibility of the EPQ where pupils are able to more deeply explore their cross-curricular research interests. The EPQ encourages pupils to develop first-class research skills, to synthesise information from a variety of differing sources, and to become accustomed to the demands of independent study.

Music has been central to life at Winchester ever since its foundation, and the school is unique in having maintained its Choral Foundation to the present day. The Music Department is now one of the leading departments in the country, and offers outstanding opportunities to all.

Sport is a major part of Winchester life. There are many fixtures against other schools, and in late 2022 the redevelopment of the sports facilities will see a state-of-the-art complex open that will allow all pupils to enjoy and participate in a variety of sports, whilst simultaneously enabling the most talented and driven pupils to train and compete at the highest level.

Much energy is also invested in the Combined Cadet Force, the Duke of Edinburgh Award Scheme, Community Service, and in links with local primary and secondary maintained schools. This commitment provides pupils with many opportunities to work for the benefit of others, inside and outside the classroom, developing the knowledge and skills, and the rights and responsibilities, which will enable them to grow into valuable and productive members of society.

Pupils eat all meals in their boarding houses, talking with their Housemaster/mistress, and interacting with friends, visitors and teachers. We believe that conversational ability, developed both inside and outside the community, equips pupils to talk to anyone, about anything, in practically any situation.

This unparalleled combination attracts pupils from across the world, making Winchester a truly international and diverse community which celebrates every pupil’s individuality, passions and potential.

Winchester College is committed to maintaining the founder’s original intention of offering an outstanding education to any pupil who would benefit from it, regardless of their financial circumstances, and many of the pupils in the College are being helped financially through the school with substantial bursaries. 

Winchester College embraces diversity and inclusion in the workplace and is committed to promoting a fair and supportive environment for all our employees. We work hard to create an inclusive culture where different perspectives are recognised, and our staff feel valued for their individuality and share a sense of belonging. Our aim is to reflect the diverse nature of society and of our pupil body. We are seeking to attract a diversity of talent at all levels, so that our pupils understand and benefit from the breadth and depth of such a diverse community. This means recruiting from the widest possible pool of talent.