About the role
Winchester College has an exciting opportunity to appoint an Events and Tours Co-ordinator starting as soon as possible.
The Events and Tours Co-ordinator will form an integral part of the Enterprises and Events team, reporting to the Senior Events Co-ordinator and supporting the team with event enquiries, proposals, delivery as well as administrative responsibility for the management of the college tour guides.
The department is responsible for the commercial hiring of college grounds, spaces and venues when not in use for teaching purposes, alongside running internal and external events, daily college tours and a wide variety of sports bookings. Events include wedding receptions, corporate and private hire, film location hire, residential venue for sports and international groups, sports pitch hire, charity events and “open house” events including National Garden Scheme weekends and Heritage Open Days.
The role will include the planning and delivery of these wide range of internal and external events across the year, whilst managing the college tours and working with tour guides to ensure suitable numbers are maintained, rotas compiled, and communications regularly delivered.
Main Responsibilities/Duties
Person Specification
The Events and Tours Co-ordinator should be able to/have:
Department Structure
Start date
As soon as possible.
Hours of Work
This is a full-time position, 37.5 hours per week, with time off in lieu (TOIL) provided if occasional evening or weekend cover is and flexibility to meet the needs of the business is critical.
Salary
Salary will be £27,500 (gross) per annum, according to qualifications and experience.
Salaries are paid monthly, in arrears, to a nominated back account in 12 equal payments. Salary levels are reviewed on 1 September annually and this appointment will be next reviewed in September 2025.
Holidays
The College leave year runs from 1 September to 31 August. This position will be entitled to the statutory holiday requirements. These are presently 5.6 weeks, including Bank Holidays. Any Public Bank Holiday occurring during term time is deemed to be a normal working day. All leave must be taken by prior arrangement with the Head of Events and restrictions on taking holiday during the peak trading periods may apply.
Subject to the discretion of the school’s Bursar, a gift may also be given of extra time off during the Christmas period.
Probation and Notice Periods
The first four working months of employment will be a probationary period. During this time, conduct and performance will be reviewed. The College may extend the probationary period if it is deemed to be required. During the probationary period the notice required to terminate employment will be one week (by either the employee or employer). Once employment is confirmed, the notice period will increase to one month.
Induction and Continuous Training and Development
The school is fully committed to the induction, training and development of all our staff, with staff supported to grow and reach their full potential.
We deliver a range of training, run by both our own staff and external providers, varying from First Aid courses to seminars and learning lunches.
There is an annual cycle of appraisal offering the opportunity to reflect on professional practice and development opportunities.
The school also offers a wide range of apprenticeships supporting staff development and progression.
Pension and Life Cover
On employment, employees will be auto-enrolled into the College’s pension scheme according to legislative thresholds.
Those who are not eligible for auto-enrolment may still elect to join the College’s pension scheme.
Initially, when joining the College’s pension scheme, employees will become a member of the College’s Group Personal Pension Plan (GPP). For this Plan, known as Tier 1, the employee contributes 4% and the employer 3%.
After 9 month’s membership of the Tier 1 plan, employees may opt to join Tier 2, which is also a GPP, where the employee contributes 5% and the employer 9%.
Employees in Tier 1 automatically qualify for a Life Cover of 2 times salary. On entry to Tier 2, Life Cover changes to 4 times salary.
Wider Benefits
Enhanced Disclosure Check
As Winchester College is an educational establishment, a condition of employment will be that the successful candidate must consent to the school obtaining an Enhanced Level Disclosure Check through the Disclosure and Barring Service (DBS). This will reveal all spent and unspent convictions, warnings, cautions and bind-overs. A policy on the recruitment of ex-offenders is available on the school’s website.
Safeguarding is one of the primary responsibilities of this role. The jobholder is responsible for promoting and safeguarding the welfare of children and young persons for whom they are responsible, or with whom they come into contact with, and will need to adhere to and ensure compliance with the school’s Child Protection and Safeguarding Policy at all times. The postholder should be conversant with the responsibilities and procedures detailed in this policy and with the Department for Education’s Keeping Children Safe in Education. If, in the course of carrying out the duties of the post, the Events and Tours Co-ordinator becomes aware of any actual or potential risks to the safety or welfare of children in the school, they must report any concerns to the school’s Designated Safeguarding Lead, or in their absence, the Deputy Designated Safeguarding Leads.
References and Other Pre-employment Checks
The appointment will be dependent upon the receipt of a and satisfactory references. The College may reach out to references prior to interview however candidate consent would be required prior to making contact. At least one referee must be the current or most recent employer. Where applicants are not currently working with children but have done so in the past, one referee must be the person by whom they were most recently employed when working with children.
How to Apply
Please apply by filling out an application form via our website and/or sending a copy of your updated CV to [email protected]
Closing date for applications: Noon, Friday 20th September 2024.
Please note that applications will be dealt with as they arrive.
Winchester College reserves the right to appoint prior to the closing date.
Those wishing for an informal conversation about this role are invited to contact Phillip Holroyd-Smith, Head of Events, [email protected].
If you have any questions about this vacancy or the recruitment process, please email [email protected].
Further information about the school can be found at www.winchestercollege.org.
Data Protection
Winchester College collects and processes relevant personal data as part of its everyday operations and is obliged to process it in accordance with the General Data Protection Regulation and Data Act 2018. The school is the Data Controller of this data under the Act and is registered with the Information Commissioner's Office. Its registration number is Z5751669.
If you have any queries or comments about this policy or how personal data is processed by the school, please contact the Bursar and his team by emailing: [email protected] or by writing to: Data Protection, The Bursary, Winchester College, College Street, Winchester, SO23 9NA.