The Examinations Officer is ably supported by a wider team including the Exams Administrator, the iSAMS Data Manager and a number of external invigilators.
The primary role of the Examinations Officer is to oversee the organisation and running of the public examinations at (I)GCSE and in the Sixth Form (A-level). The Examinations Officer also manages internal examinations within the school. It is an important role, requiring precision and an eye for detail so that the examinations run smoothly and are as stress-free as possible for pupils and staff.
The Examinations Officer acts as the principal point of contact between the School (the exam centre) and Examination Boards, and is, in particular, a conduit between Heads of Department and the Examination Boards.
Responsible to: The Deputy Director of Studies
The following summary of duties is intended to assist the Examinations Officer in their respective responsibilities. The successful candidate will be responsible for/able to:
The successful candidate will be/have:
Key qualities:
The College is looking to make an appointment to start in March 2025.
Competitive salary, commensurate with qualifications and experience. Salary is paid monthly, in arrears, to a nominated back account in 12 equal payments. Salary levels are reviewed on 1 September annually and this appointment will be next reviewed in September 2022.
The specific working hours will be as agreed with the Deputy Director of Studies but will be 30 or 37.5 hours per week during term time, with additional working days required during holidays to deal with the processing and analysis of public examination results (these will be by prior agreement with the Deputy Director of Studies).
The first four months of employment will be a probationary period. During this time, conduct and performance will be reviewed. The College may extend the probationary period if it is deemed to be required. During the probationary period the notice required to terminate employment will be two weeks (by either the employee or employer). If employment is confirmed, the notice period will increase to two full terms.
The school is fully committed to the induction, training and development of all our staff, with staff supported to grow and reach their full potential.
We deliver a range of training, run by both our own staff and external providers, varying from highly practical First Aid courses to seminars and learning lunches.
There is an annual cycle of appraisal offering the opportunity to reflect on professional practice and development opportunities.
On employment, employees will be auto-enrolled into the College’s pension scheme according to legislative thresholds. Those who are not eligible for auto-enrolment may still elect to join the College’s pension scheme.
Initially, when joining the College’s pension scheme, employees will become a member of the College’s Group Personal Pension Plan (GPP). For this Plan, known as Tier 1, the employee contributes 5% and the employer 3%.
After 9 month’s membership of the Tier 1 plan, employees may opt to join Tier 2, which is also a GPP, where the employee contributes 5% and the employer 9%.
Employees in Tier 1 automatically qualify for a Life Cover of 2 times salary. On entry to Tier 2, Life Cover changes to 4 times salary.
The College leave year runs from 1 September to 31 August. All leave must be taken by prior arrangement, and must be taken outside of the school’s term times and away from examination results which are normally at the end of August every year. The successful candidate will be entitled to a pro-rata entitlement of 28 days holiday. Any public holidays falling during term-time will be regarded as a normal working day. Public holidays which fall outside of term time are included within the holiday entitlement.
As Winchester College is an educational establishment, a condition of employment will be that the successful candidate must consent to the school obtaining an Enhanced Level Disclosure Check through the Disclosure and Barring Service (DBS). This will reveal all spent and unspent convictions, warnings, cautions and bind-overs. A policy on the recruitment of ex-offenders is available on the school’s website.
Safeguarding is one of the primary responsibilities of this role. The jobholder is responsible for promoting and safeguarding the welfare of children and young persons for whom they are responsible, or with whom they come into contact with, and will need to adhere to and ensure compliance with the school’s Child Protection and Safeguarding Policy at all times. The postholder should be conversant with the responsibilities and procedures detailed in this policy and with the Department for Education’s Keeping Children Safe in Education. If, in the course of carrying out the duties of the post, the postholder becomes aware of any actual or potential risks to the safety or welfare of children in the school, they must report any concerns to the school’s Designated Safeguarding Lead, or in their absence, the Deputy Designated Safeguarding Leads.
The appointment will be dependent upon the receipt of a successful medical check and satisfactory references. The College will usually seek references from shortlisted candidates before interview and may approach previous employers for information to verify particular experience or qualifications. At least one referee must be the current or most recent employer. Where applicants are not currently working with children but have done so in the past, one referee must be the person by whom they were most recently employed when working with children.
Only applications completed on the school website will be accepted.
Closing date for applications: Monday 17th February.
Please note that applications will be dealt with as they arrive. Winchester College reserves the right to appoint before the deadline passes.
Those wishing for an informal conversation about this role are invited to speak to Dom Jones, Deputy Director of Studies (DAJ@wincoll.ac.uk).
If you have any questions about this vacancy or the recruitment process, please email recruitment@wincoll.ac.uk.
Winchester College collects and processes relevant personal data as part of its everyday operations and is obliged to process it in accordance with the General Data Protection Regulation and Data Act 2018. The school is the Data Controller of this data under the Act and is registered with the Information Commissioner's Office. Its registration number is Z5751669.
If you have any queries or comments about this policy or how personal data is processed by the school, please contact the Bursar and his team by emailing: dataprotection@wincoll.ac.uk or by writing to: Data Protection, The Bursary, Winchester College, College Street, Winchester, SO23 9NA.
In February 2021, Winchester announced a bold new vision and a significant programme of change. ‘Winchester College in the 21st Century’ describes the School’s ambitions for its future and heralds the start of an exciting new phase in Winchester’s development.
Winchester was a pioneering institution when it was founded in 1382 and this new vision will ensure the School continues to be a leader and influencer of great education on the modern global stage. The commitment to provide an intellectual education of exceptional quality and breadth remains unaltered, as do the values which have underpinned Winchester since its foundation. ‘Winchester College in the 21st Century’ will build on these strengths and bring multiple benefits to current and future generations of Wykehamists.
Winchester currently has 735 pupils. Over time, the School plans to admit each year a minimum of 30 day pupils into the Sixth Form (of whom roughly half will be girls) and up to 50 girl boarders. The School will be some 900 pupils, roughly the same as Rugby and Harrow, but smaller than Sevenoaks, Oundle, Wellington and Eton. The number of pupils boarding at the College will remain the same.
The new vision for Winchester includes the following significant changes:
Increasing Access
Academically, Winchester is among the very best schools in the country and is sought after for its combination of superb teaching, pastoral care, sports and activities.
At all levels Winchester encourages pupils to look beyond the curriculum. Div is our unique programme of general cultural studies and offers an excellent preparation for university study. In these lessons, pupils engage with a wide range of subjects, from English Literature to Ancient History to the History of Science.
Pupils in the Sixth Form study linear A-level courses and will ordinarily study three A-level subjects and an Extended Project Qualification (EPQ) alongside Div. Linear A-levels are complemented by the flexibility of the EPQ where pupils are able to more deeply explore their cross-curricular research interests. The EPQ encourages pupils to develop first-class research skills, to synthesise information from a variety of differing sources, and to become accustomed to the demands of independent study.
Music has been central to life at Winchester ever since its foundation, and the school is unique in having maintained its Choral Foundation to the present day. The Music Department is now one of the leading departments in the country and offers outstanding opportunities to all.
Sport is a major part of Winchester life. There are many fixtures against other schools, the redevelopment of the sports facilities is a state-of-the-art complex that opened in the latter half of 2024 allowing all pupils to enjoy and participate in a variety of sports, whilst simultaneously enabling the most talented and driven pupils to train and compete at the highest level.
Much energy is also invested in the Combined Cadet Force, the Duke of Edinburgh Award Scheme, Community Service, and in links with local primary and secondary maintained schools. This commitment provides pupils with many opportunities to work for the benefit of others, inside and outside the classroom, developing the knowledge and skills, and the rights and responsibilities, which will enable them to grow into valuable and productive members of society.
Pupils eat all meals in their boarding houses, talking with their Housemaster/mistress, and interacting with friends, visitors and teachers. We believe that conversational ability, developed both inside and outside the community, equips pupils to talk to anyone, about anything, in practically any situation.
This unparalleled combination attracts pupils from across the world, making Winchester a truly international and diverse community which celebrates every pupil’s individuality, passions and potential.
Winchester College is committed to maintaining the founder’s original intention of offering an outstanding education to any pupil who would benefit from it, regardless of their financial circumstances, and many of the pupils in the College are being helped financially through the school with substantial bursaries.
Winchester College embraces diversity and inclusion in the workplace and is committed to promoting a fair and supportive environment for all our employees. We work hard to create an inclusive culture where different perspectives are recognised, and our staff feel valued for their individuality and share a sense of belonging. Our aim is to reflect the diverse nature of society and of our pupil body. We are seeking to attract a diversity of talent at all levels, so that our pupils understand and benefit from the breadth and depth of such a diverse community. This means recruiting from the widest possible pool of talent.
Both staff and pupils at Winchester College are committed to being the most sustainable school possible. You can learn more about our goal of creating a more sustainable school here.
Full details about the school may be found at www.winchestercollege.org.