About the role
The Events and Marketing Co-ordinator will form an integral part of the Enterprises and Events team, reporting directly to the Head of Events.
The department is responsible for the commercial hiring of college grounds, spaces and venues when not in use for teaching purposes, alongside running internal and external events and daily college tours. Events include wedding receptions, corporate and private hire, film location hire, residential venue for sports and international groups, sports pitch hire, charity events and “open house” events including the National Garden Scheme (NGS) weekends and Heritage Open Days.
The principle role will include assisting with the planning and delivery of these wide range of internal and external events across the year. In addition, the post holder will be responsible for the department’s website and social media output, creating and updating content, responding to enquiries whilst creating and scheduling engaging content for the varied audiences the department engage with.
Main Responsibilities
Candidate Specification
The successful candidate will be/have:
Start date
As soon as possible
Salary
Salary will be £24,500 commensurate with qualifications and experience. Salary is paid monthly, in arrears, to a nominated back account in 12 equal payments. Salary levels are reviewed on 1 September annually and this appointment will be next reviewed in September 2023.
Hours of Work
This is a full-time role, 37.5 hours per week, Monday – Friday, 0900 – 1730, with an hour for lunch. Agreed time in lieu will be given if any evening or weekend cover is required.
Holidays
The College leave year runs from 1 September to 31 August. This position will be entitled to the statutory holiday requirements. These are presently 5.6 weeks, including Public Holidays. Any Public Holiday occurring during term time is deemed to be a normal working day. All leave must be taken by prior arrangement and must be taken outside of the school’s term times.
Subject to the discretion of the school’s Bursar, a gift may also be given of extra time off during the Christmas period.
Probation and Notice Periods
The first four months of employment will be a probationary period. During this time, conduct and performance will be reviewed. The College may extend the probationary period if it is deemed to be required. During the probationary period the notice required to terminate employment will be one week (by either the employee or employer). Once employment is confirmed, the notice period will increase to one month.
Induction and Continuous Training and Development
The school is fully committed to the induction, training and development of all our staff, with staff supported to grow and reach their full potential.
We deliver a range of training, run by both our own staff and external providers, varying from highly practical First Aid courses to seminars and learning lunches.
There is an annual cycle of appraisal offering the opportunity to reflect on professional practice and development opportunities.
The school also offers a wide range of apprenticeships supporting staff development and progression.
Pension and Life Cover
On employment, employees will be auto-enrolled into the College’s pension scheme according to legislative thresholds. Those who are not eligible for auto-enrolment may still elect to join the College’s pension scheme.
Initially, when joining the College’s pension scheme, employees will become a member of the College’s Group Personal Pension Plan (GPP). For this Plan, known as Tier 1, the employee contributes 4% and the employer 3%.
After 9 month’s membership of the Tier 1 plan, employees may opt to join Tier 2, which is also a GPP, where the employee contributes 5% and the employer 9%.
Employees in Tier 1 automatically qualify for a Life Cover of 2 times salary. On entry to Tier 2, Life Cover changes to 4 times salary.
Sports Facilities
The school offers staff free access to its excellent sports facilities, including gym membership, tennis courts and in 2023, a new 25m swimming pool. Exercise classes, including spinning and circuits are also available.
Wider Benefits
Winchester College is located in the surrounds of England’s Anglo-Saxon capital. Its medieval architecture is well preserved within the original grounds, which overlook the South Downs National Park and the River Itchen. Staff are offered a free tour of the College, with discounted rates available for booking venues within the school’s grounds for hospitality events. There is also free access to an ongoing cycle of cultural, musical, theatrical and sporting talks and events. On-site car-parking is available and free staff lunches are offered daily during term time.
Enhanced Disclosure Check
As Winchester College is an educational establishment, a condition of employment will be that the successful candidate must consent to the school obtaining an Enhanced Level Disclosure Check through the Disclosure and Barring Service (DBS). This will reveal all spent and unspent convictions, warnings, cautions and bind-overs. A policy on the recruitment of ex-offenders is available on the school’s website.
Safeguarding is one of the primary responsibilities of this role. The jobholder is responsible for promoting and safeguarding the welfare of children and young persons for whom they are responsible, or with whom they come into contact with, and will need to adhere to and ensure compliance with the school’s Child Protection and Safeguarding Policy at all times. If, in the course of carrying out the duties of the post, the postholder becomes aware of any actual or potential risks to the safety or welfare of children in the school, they must report any concerns to the school’s Designated Safeguarding Lead or in their absence the Deputy Designated Safeguarding Lead.
References and Other Pre-employment Checks
The appointment will be dependent upon the receipt of a successful medical check and satisfactory references. The College will usually seek references from shortlisted candidates before interview and may approach previous employers for information to verify particular experience or qualifications. At least one referee must be the current or most recent employer. Where applicants are not currently working with children but have done so in the past, one referee must be the person by whom they were most recently employed when working with children.
How to Apply
Only applications completed on the school website will be accepted. Please attach a full CV and covering letter with your application.
Closing date for applications: Noon on Sunday 13 November 2022.
Please note that applications will be dealt with as they arrive. Winchester College reserves the right to appoint before the deadline passes.
Interviews are expected to take place on Thursday 17 and Friday 18 November 2022.
Those wishing for an informal conversation about this role are invited to speak to Phillip Holroyd-Smith, Head of Events ([email protected]).
If you have any questions about this vacancy or the recruitment process, please email [email protected].
Data Protection
Winchester College collects and processes relevant personal data as part of its everyday operations and is obliged to process it in accordance with the Data Protection Act 2018. The school is the Data Controller of this data under the Act and is registered with the Information Commissioner’s Office; its registration number is Z5751669.
Any queries about this policy or how personal data is processed by the school should be referred to the Data Protection Liaison Officer.